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NOTICE TO ALL CLEARING AGENTS

 

  • RENEWAL REQUIREMENTS FOR CLEARING AGENTS FOR 2016

1

 Application letter

2

Form 64 x 2 (fully completed signed including telephone numbers and e-mail details)

3

 Cover note from surety (3 Copies)

4

 If there is  change of surety -Form 129 (3 copies- back to back) with a bond value of               US $15 000.00

5

Substitution of surety forms when there is change of surety ( 3copies)

6

CR14 if there is change of directors

7

Finger prints for employees and directors duly vetted by Police once every three years

8

 Curriculum vitae and certified academic and professional certificates for employees authorized to lodge entries with ZIMRA (employees should have received formal customs clearance training and have a minimum of one (1) year experience.

9

Bank account confirmation

10

Confirmation Letter from a recognized clearing agent association for 2016

11

Current tax clearance certificate (ITF 263)

12

Lease agreement (if expired only) / proof of ownership of premises(if not submitted before)

13

Balance sheet and detailed asset register for previous financial year (2014)

14

Are there any outstanding bills of entry including RIBs, RITs, or Report Orders, ATIPs, F45’s, Outstanding entries  and any other obligations prior to the renewal period

15

Submit Agent to Agent Agreements for the ports you do not have offices.

16

ASYCUDA profile request forms for staff on form 64

All applications should be directed to the Head Compliance & Risk at the following address

Zimbabwe Revenue Authority
Head Compliance & Risk – Customs & Excise,
8th Floor
Kurima House
89 Nelson Mandela Avenue
P. Box 4360
HARARE, ZIMBABWE   
Tel:  Direct line 04 700969 or
04- 795721-40 ext 3798

 


 

  • REVIEW OF THE 2015 AGENTS LICENSING PROCESS, CHALLENGES AND THE WAY FORWARD
  1. Confirmation of membership not submitted (should be original copy)
  2. Copies of educational and professional qualifications are submitted without being certified.
  3. Outstanding obligations such as ATIP/REPORT ORDERS not being acquitted. In addition, there were outstanding obligations of outstanding entries, F45 and RIB/RIT.
  4. Email addresses and phone numbers given on F64 not going through/not working making communication difficult.
  5. Where there was a change of directors, CR14 was not submitted.
  6. Fingerprints not submitted or would have expired.
  7. Wrong Asycuda profile request forms submitted
  8. F64s submitted were not back to back/not completed fully
  9. F129s, assumption of obligations and substitution of sureties submitted were not fully completed/incorrectly completed.
  10. Detailed asset register and balance sheets submitted were for the wrong year/not submitted.
  11. Current tax clearance certificate not submitted/or expired.
  12. Application letter not submitted/submitted without all the requirements on the checklist.
  13. Surety cover note not submitted./expired
  14. Lease agreements submitted were either expired, did not have lease period, not fully completed, not signed and had statement that the lease period is from 1st January 2015 and ending on the 10th.
  15. Employees authorized to sign documentation required by ZIMRA did not have Customs Experience/reference letter from previous employers, did not submit fingerprints, certified copies of professional and educational qualifications and Cvs. Some CVs did not have duties and responsibilities.
  16. Some directors were not submitting fingerprints or they would have expired.
  17. Resolution by board of directors submitted not stating the principal to the bond.
  18. Fingerprints submitted are photocopies instead of original copies.
  19. Where there is a change of name, notarial deed of change of name not submitted.
  20. Agent to Agent agreements not submitted.
  21. A director appearing on more than one company, for example on one F64 as a director and on another as an employee.
  22. Bank confirmation where there is a change not submitted.
  23. Vetting of fingerprints to be done CID headquarters not local CID.
  24. Licensing deadline of 31st October each year not observed. Reasons given are flimsy e.g. failure to submit papers by employee, membership subscription in arrears.
  25. Profile forms submitted not signed by applicant’s manager and stamped. Some clearing companies were saying that they did not have company date stamps.
  26. Membership letters not fully completed, they write membership number is       and leave it blank/membership letters submitted have a period of less than one year.
  27. Page 3 of F64 missing or wrong page attached.
  28. Additional employees on F64. F64 (2 copies to be completed) clearly marked on top of page 1 addition to F64.
  29. Delays in submitting requested information. Only respond when they have a consignment at the border.
  30. Filing of licensing papers done haphazardly. Checklist not being followed.
  31. Correct number of forms not being submitted, 2 copies of F64, 3 copies of F129, 3copies of substitution of sureties, 3 copies of obligation forms. Surety cover note, 3 copies.
  32. Some profiles submitted are for employees not appearing on F64.
  33. Delays in paying licensing fee after communication is sent that the licensing fee should be paid. Agents not responding to communication.
  34. Fingerprints expiring during the year. if fingerprints expire without replacement, affected employees to be deactivated.

 


 

  • AGENTS BOND APPLICATION REQUIREMENTS: NEW APPLICANT
  1. Application letter
  2. Form 64 x 2 (fully completed signed including telephone numbers and e-mail details)
  3. Cover note from surety
  4. Form 129 (3 copies- back to back) with a bond value of U.S $15 000.00
  5. Certified copy of Certificate of incorporation
  6. Certified copy of Memorandum and articles of association
  7. CR14
  8. Resolution by board of directors
  9. Submit details of your countrywide office network and /or agent to agent agreements for the ports you do not have offices.
  10. Finger prints for employees and directors duly vetted by police
  11. Curriculum vitae and certified academic and professional certificates for employees authorized to lodge entries with ZIMRA (employees should have received formal customs clearance training and have a minimum of one (1) year experience.)
  12. Bank account confirmation and bank statement for 3 months
  13. Confirmation Letter from a recognized clearing agent association
  14. Current tax clearance certificate (ITF 263)
  15. Lease agreement / proof of ownership of premises
  16. Balance sheet and detailed asset register for previous financial year
  17. Report of Physical inspection of offices and computer equipment signed and stamped by ZIMRA official
  18. ASYCUDA profile request forms for staff on form 64

 


  • AGENT BOND APPLICATION RENEWALS REQUIREMENTS
  1. Application letter
  2. Form 64 x 2 ( fully completed signed including telephone numbers and e-mail details)
  3. Cover note from surety
  4. If there is change of surety -Form 129 (3 copies- back to back) with a bond value of US $15 000.00
  5. Substitution of surety when there is change of surety
  6. CR14 if there are changes on directors
  7. Finger prints for employees and directors duly vetted by Police once every 3 years
  8. Curriculum vitae and certified academic and professional certificates for employees authorized to lodge entries with Zimra (employees should have received formal customs clearance training and have a minimum of one (1) year experience.) for new employees
  9. Bank account confirmation (only when there has been changes of bank or bank account)
  10. Current bank statement
  11. Confirmation Letter from a recognized clearing agent association
  12. Current tax clearance certificate (ITF 263)
  13. Lease agreement / proof of ownership of premises if there is change of premises
  14. Balance sheet and detailed asset register for previous financial year
  15. ASYCUDA profile request forms for staff on form 64

 


 

  • RENEWAL REQUIREMENTS FOR CLEARING AGENTS FOR 2014
  1. Application letter
  2. Agent bond application on Form 64 (2 copies).
  3. Cover note from surety
  4. If there is change of surety, submit Form 129 (3 Copies back to back) with a bond value of US$15 000.00.
  5.  If there are changes to the company directors, submit certified CR14.
  6. Address for business premises (submit copy of Lease Agreement or proof of ownership of premises if there is a change of premises)
  7. Submit a copy of your Balance Sheet and detailed Asset Register for previous financial year.
  8. Bank confirmation if there has been any changes.   
  9. Submit any additional details of your countrywide office network and /or Agent to Agent Agreements for the ports you do not have offices.
  10.  Finger Prints  for Employees and Directors duly vetted  (Once every 3 years)
  11.  Curriculum Vitae  and certified academic and professional certificates for new employees who are authorized to lodge entries with ZIMRA (Employees should have received formal customs clearance training and have a minimum of one (1) year experience)
  12.  Confirmation letter that the Agent is a member of a recognized professional    shipping association for 2014. This does not apply to  companies with in-house clearing services
  13.  There should be no outstanding bills of entry including R.I.Bs, R.I.Ts, or Report Orders, A.T.I.Ps and any other obligations at 31 October 2013.
  14.  Current Tax Clearance Certificate (ITF 263)
  15. License Fees is US$ 100.00.
  16. Agents IDs will be submitted for authentication at Station level
  17. ASYCUDA World profile request forms to be submitted with the renewal application.

 

Renewals for 2014 should be submitted not later than 31 October 2013.
All applications should be directed to the Head Compliance & Risk at the following address:

Zimbabwe Revenue Authority
Head Compliance & Risk – Customs & Excise,
8th Floor
Kurima House
89 Nelson Mandela Avenue
P. Box 4360
HARARE, ZIMBABWE   
Tel:  Direct line 04 700969 or
04- 795721-40 ext 3798

 


 

  • REGISRTATION REQUIREMENTS FOR NEW CLEARING AGENTS FOR 2014
  1. Application letter
  2. Agent bond application on Form 64 (2 copies).
  3. Form 129 (3 Copies printed back to back) with a bond value of US$15 000.00
  4. Cover Note from the Surety /Guarantor who can be an Insurance   
  5. Company or a Registered Commercial Bank
  6. Resolution by Board of Directors.
  7. Address for business premises (submit copy of Lease Agreement or proof of ownership of premises)
  8. Assets and Office Equipment-(Submit  a  copy of your  Balance  
  9. Sheet and detailed Asset Register for previous financial year)
  10. Bank confirmation and current Bank statement for the past 3 months  
  11. Submit details of your countrywide office network and /or Agent to Agent Agreements for the ports you do not have offices.
  12. Arrange with nearest port of entry for physical inspection of offices and computer equipment and obtain a signed and stamped inspection report.
  13. Finger Prints for Employees and Directors duly vetted by Police.
  14. Curriculum Vitae  and certified academic and professional certificates for employees who are authorized to lodge entries  with ZIMRA (Employees should have received formal customs clearance training and have a minimum of one (1) year experience)
  15. Confirmation letter that the Agent is a member of a recognized professional    shipping association for 2014. This does not apply to  companies with in-house clearing services
  16. R.I.B&R.I.T minimum bond limit is U.S. $250,000.00.
  17. Current Tax Clearance Certificate (ITF 263).
  18. Licence Fees is US$ 100.00.
  19. Agents IDs will be submitted for authentication at Station level
  20. ASYCUDA World profile request forms  to be submitted with the bond application.
  21. Company/ Partnership  Documents (Certified Copies)
      • Certificate of Incorporation
      • Memorandum of Association
      • Partnership Agreement
      • CR 14

 

All applications should be directed to the Head Compliance & Risk at the following address:

Zimbabwe Revenue Authority
Head Compliance & Risk – Customs & Excise,
8th Floor
Kurima House
89 Nelson Mandela Avenue
P. Box 4360
HARARE, ZIMBABWE   
Tel:  Direct line 04 700969 or
04- 795721-40 ext 3798